Quick Text

Spend less time emailing. Add email text blocks instantly. Insert greetings, signatures, standard responses, and other commonly used template phrases.

• Insert ready-made text blocks with just two clicks.
• Use keyboard shortcuts to insert ready-to-use snippets with one touch.
• Add attachment lists to your messages: avoid forgetting about any of them and avoid typos.
• Insert the current date and time into Outlook emails.
• Use the familiar formatting options: change the font, its color, and styles.
• Create new templates from old ones by copying them.
• Arrange the template list automatically in alphabetic order or manually in the order you prefer.
• Don't limit yourself - Quick Text supports any number of templates.

Do you often type the same words or phrases? Do you constantly send emails to the same recipients? Are the message subjects often repeated? Save time and avoid mistakes with the Quick Text add-in for Outlook. This program allows you to add pre-made text snippets of any size to your emails, appointments and meetings, tasks, and other Outlook items automatically. Insert them with hotkeys or by clicking on the Outlook ribbon. Perfect for greetings, salutations, replies to inquiries, business signatures, and filling in address and subject fields.

How to quickly add text to Outlook item

To deal with Outlook messages, tasks, calendar items, etc. more productively, simply create a set of templates you need. After that, you can insert ready-made text blocks by selecting them using a couple of keyboard or mouse clicks. Additional program abilities allow you to insert changeable data, such as attachment lists or the current date and time.

How to create a text template

The Quick Text add-in offers a wide range of options for creating and editing text templates.

1. On the ReliefJet tab of the Outlook main window's ribbon, press Quicks Options and select Quick Text.
2. Press the Manage... button.
3. In the Quick Text Manager window, click New to add a new template.
4. Name the new template by filling in the Name field.
5. Type the Quick Text you want under the name you specified.
6. Use the formatting options. Select the font, its size, color, and style using the buttons on the formatting toolbar.
7. To automatically insert a list of attachments or the current date and time into an Outlook item, use predefined macros.

To create a new template based on an existing one, click the Copy button and change the copied fragment. You can create as many Quick Texts as you like. To edit any Quick Text, select it in the list. You can then rename it, edit it, and assign a new keyboard shortcut.

The pre-installed Quick Texts are added as an example. Feel free to edit or delete them if needed.

How to insert ready-made Quick Text into an Outlook item

You can add auto-text to messages and other Outlook items in one of two ways:

1) With the mouse

Click the Quick Text button on the Outlook ribbon and select the one you want from the drop-down list.

If you don't see a template you need, then it's unavailable. To add it to your message, select the Quick Text menu's lowest item to open the Quick Text Manager. Select the required one and click the Insert button.

To change the display order of pre-made templates or sort them alphabetically, use the arrow buttons on the Quick Text Manager's toolbar.

1. Right-click anywhere on the Home tab on the Outlook ribbon and select Customize the Ribbon...
2. In the Choose commands from drop-down list, set All Commands and select Quick Text command in the list below.
3. Under the right-hand list of ribbon tabs, click New Group, then Rename and type the group's name. For example, ReliefJet.
4. Click the Add >> button between the lists, making sure the Quick Text command is selected on the left, and the ReliefJet group you created is selected on the right.
5. Click OK, and the button will appear on the Home ribbon tab.

Similarly, you can add the Quick Text button to the Quick Access Toolbar of Outlook windows.

2) With the keyboard

For any Quick Text, you can set a combination of hotkeys. This way, you do not have to tear yourself away from the keyboard while typing messages in Outlook. Use the shortcuts to insert the most common snippets, for example, current date and time.

Whether you are a support assistant, sales manager, or just an intensive email user, ReliefJet Quick Text will save many hours of your precious time writing and correcting the same text blocks.

Described product is a part of ReliefJet Quicks family: fast and reliable productivity solution for Microsoft Outlook. Besides them ReliefJet Quicks provides other useful tools that significantly simplify every Outlook user's life.

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